CATEGORY - FEATURES & UPDATES

A Complete Guide to School Management Software

Features & updates - 6 Jan, 2024

Table of Contents

What is a School Management System?

A school management system is a digital platform that helps schools manage everything from admissions to fee collection. It’s built to save time, reduce errors, and make school operations smoother for everyone - teachers, parents, and students alike.

Here’s the simplest way to think about it: with the increasing number of tasks that are involved in running schools effectively, the staff is overworked and bogged down with long hours of repetitive tasks, which also include numerous follow-ups sent to parents for education fees payment. That is where school management software can help.

Why Does a School Need a Student Management System - ERP for schools?

Fee Collection Issues:

With their own jobs and work, many times, parents tend to forget payment deadlines. Another subsequent problem is that teachers then waste hours chasing payment collection. A fee collection software automates reminders, tracks payments, and keeps everything organised.

Basically, automated fee collection like Easebuzz will help with the following:
- Send SMS alerts about due dates.
- Allow online education fees payment to reduce delays.
- Provide flexible payment options for parents.
Attendance Tracking:

We all know the roll call process that takes place every morning in class. It is slow, time-consuming, and in this day and age, completely unnecessary. Marking attendance manually is also prone to errors. Additionally, parents rarely know if their child has played truant from school until it’s too late.

What schools can do here is take the help of a student management system to automate attendance tracking.

Not only will the software quicken and simplify attendance, but ERP for schools will also be in charge of notifying parents instantly if a child is absent.
Parent Communication Gaps:

All parents want transparency, but they rarely get it. They’re left in the dark about many things, including their child’s daily progress, report cards, and unpaid fees.

A student management system will give parents the option to view attendance, grades, and fee status anytime.

Plus, automated messages from the school management software will keep them updated on important events happening in their child’s school.
Time-Consuming Admin Work:

From admissions to report cards, admin work eats up time that could be spent on improving education.

What schools can do is make use of an ERP for schools to automate everyday work.

One of the tasks that fall under the umbrella of routine work is generating reports with a few clicks instead of spending hours of manual effort.

Key Features of a School Management System

Fee Collection Software

There are some features of school management software that are non-negotiable. Schools cannot make do without the following features:
- Support multiple payment modes, including UPI, cards, and net banking.
- Send automated reminders for overdue payments.
- Generate detailed fee reports in seconds.
Attendance Management

Taking attendance manually every morning is an outdated and old-fashioned method. Not only is it time-consuming but it is also prone to errors. With a school management system, teachers can:
- Mark attendance digitally.
- Share attendance records instantly with parents.
Parent Communication Portal

One of the common problems as reported by parents today is that they’re not regularly updated on many things about their children. Here are a few of the benefits of a school management system that will help combat this problem effectively:
- A good portal will make sure that there are no more missed messages or confused parents.
- It will offer real-time updates on grades, attendance, and fee status.
- Smart software that will allow two-way communication for quick queries and faster resolution.
Admission Management

ERP for schools will also be able to streamline the admissions process by:
- Letting parents fill out forms online.
- Automating follow-ups and document collection.
Timetable and Exam Scheduling

Manually creating timetables and exam schedules tends to be very difficult for teachers, taking up a lot of their time and including hours of coordination between different teachers. Automate it with school management software that:
- Adjusts schedules for holidays or emergencies.
- Sends alerts to teachers and parents about upcoming exams.
Library Management

Another area where school management software will help is in the school library.

With the help of automated smart software, schools will be able to keep track of issued books, return dates, and overdue fines digitally.

Benefits of a School Management System Software

Whether you’re a school principal, teacher, or parent, here’s how school management software makes life easier:

For School Admin Staff:

Better Fee Collection: With smart software, staff no longer has to chase parents for payments. A fee collection software will do the manual work of sending regular reminders and updating the system once the payments have been cleared.

Fewer Errors: Manual data entry is prone to mistakes in records and reports. But with automated school management software, the staff needn’t worry about human errors anymore.
Time-Saving: ERP for schools will save hours and hours of time for the admin staff. They can use this time productively to focus on strategic goals instead of repetitive tasks.

For Teachers:

Streamlined Attendance: Teachers can now mark attendance digitally. With the click of a button, they can make this attendance available to be viewed and kept track of for each child’s parent.
Faster Evaluation: An automated student management system can now be used to calculate marks and generate report cards. This will reduce the time required for each step and help the teachers complete all the processes a lot faster.
Less Admin Work: Teachers today spend more time managing paperwork, not actually teaching. Smart software will free up their time and help them focus on teaching.

For Parents:

Convenience: Parents today are running around trying to fit as much work into their day as possible. This smart software will take routine tasks off their plate, including fee payment. They will now be able to pay fees online from anywhere.
Transparency: With digital records, parents will be able to track their child’s progress in real-time.
Better Communication: Get instant updates about attendance, grades, or events.

For Students:

Access to Study Material: View notes, assignments, and grades anytime and all in one place.

Understand How Feesbuzz Streamlines School Fee Collection

Feesbuzz is a trusted fee collection software that makes collecting school fees easy and organised for schools while giving parents a convenient way to make payments.

It’s an online tool designed to replace manual processes and simplify financial management for educational institutions. Let’s break down how it works and why it’s useful.

Flexible Payment Options:

Parents can pay using UPI, credit or debit cards, net banking, or wallets. This means parents can choose what suits them best, avoiding the need to visit schools in person or deal with fixed payment schedules.
Tracks Payments in Real-Time:

With Feesbuzz, schools can see payments as they come in. This real-time tracking education fees payment helps schools know exactly who has paid, how much is pending, and whether any issues need addressing.
Automates Payment Reminders:

No need to call or send manual reminders to parents. Feesbuzz sends automatic notifications for upcoming or overdue payments. This reduces stress for schools and ensures timely payments.
Secure Transactions:

The student management system uses high-level security protocols, protecting sensitive information like card details and payment records. It’s compliant with global security standards, meaning transactions are safe for everyone.
Quick Reports for Better Planning:

Feesbuzz generates detailed reports that show payment trends, pending amounts, and completed collections. Schools can use these insights for financial planning without having to sort through records.
Instant Receipts:

Parents and schools get receipts immediately after a transaction. This eliminates confusion and keeps records accurate.

Conclusion

By now you have seen what fee collection and school management systems are and how exactly they help everyone from admin staff, to teachers, parents, and even children. With secure and efficient school management software, schools stand to benefit tremendously.

FAQ's

What is a school management software?

School management software is software that helps simplify and automate routine school operations like admissions, attendance, and fee management. It can keep digital records and send automated reminder messages, among other features.

Why should schools use school management software?

It saves time, reduces errors, and makes processes like education fees payment smoother for everyone. It is basically a tool that will increase efficiency, free up valuable time for the staff, and allow them to focus on more strategy-related work.

Is school management system and ERP the same?

A school management system (SMS) and an ERP for schools have overlapping functions, but they aren’t exactly the same.

A school management system focuses on managing day-to-day tasks like tracking attendance, organising exams, handling fee collection, and improving parent-teacher communication. It is primarily designed for schools to manage their academic and administrative work efficiently.

An ERP for schools, on the other hand, takes things a step further by integrating additional tasks like inventory management, transportation tracking, and financial management. It brings all these functions together into one system to make coordination smoother.